Meeting Cost Calculator
Find out what your meeting is really costing — and watch it tick up in real time.
How Meeting Costs Are Calculated
The cost is calculated by converting annual salaries to a per-second rate, then multiplying by the number of attendees and the elapsed time. The formula is: Cost = Attendees × (Annual Salary ÷ 2080 hours ÷ 3600 seconds) × Overhead × Seconds Elapsed. The 2080 figure assumes a standard 40-hour, 52-week working year.
The overhead multiplier accounts for employer costs on top of salary — benefits, pension, payroll tax, office space, equipment, and management overhead. A multiplier of 1.3 means each $100 of salary costs the employer $130 in total. For a senior team in an expensive city, 1.5–2.0 is realistic. Use this tool to put a concrete number on the value of keeping meetings short and focused.
How to Use
- Enter the number of Attendees and the average annual salary (or use the quick preset buttons).
- Set the planned meeting Duration to see the projected total cost.
- Click ▶ Start when the meeting begins — the cost ticks up live.
- Click ⟳ Reset to clear the timer and start over.